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How-To POP your Email using SSL

 
SEE ALSO
Beginners Guide, Web Tips, FTP Pictorial, FAQ, META TAGS, Copyright, Spam Mail, Security, Cpanel, New Site Checklist
BACKGROUND


When a mailbox is popped using standard POP3 protocol, the username and password are sent in the clear over the internet. This means, that anyone with the ability to "listen in" on your mail client's login session with your mail server can easily retrieve your username and password as well as read your email. In addition, once they have your password, they could read your email without your knowledge or permission or they could even send SPAM email from your account, possibly getting you into serious trouble since spamming is a crime in most Western countries these days.

The best way to ensure no one can get your password (at least not without going to a huge amount of trouble) is to POP your email using a Secure Socket Layer (SSL) connection. This means that all data exchanged between your mail client and the server is encrypted with a digital security certificate making it [pretty close to] impossible for anyone with malicious intentions to steal your email and/or password.

For regular POP/SMTP for various mail clients, please see the flash video tutorial section.
 

HOW-TO SETUP YOUR MAIL CLIENT TO USE SSL FOR YOUR EMAIL

Webnet77 offers secure SSL (Secure Socket Layer) POP as well as SSL SMTP email as a standard feature on all our email hosting accounts.

The following popular Mail clients support SSL:

arrow Thunderbird - (recommended)
arrow Eudora 5.1 and later
arrow Outlook
arrow Outlook Express
arrow
Many others.

To retrieve secure email using Outlook Express or Thunderbird (recommended), from your Webnet77 site using SSL, configure your client as follows:

NOTE: Your configuration may be slightly different depending on the version of Outlook/Thunderbird you use.

OUTLOOK EXPRESS - SSL POP
ACTION COMMENT

From the toolbar, select Tools -> Accounts

 
Click the Mail tab then click on the e-mail account to change  
Click Properties  
Click on the Servers tab and enter the following:
Incoming mail (POP3): host.hostname.com
Outgoing mail (SMTP): host.hostname.com
You must to enter the hostname of the server. (Not your domain name).
Check your Welcome email for the Hostname.
 Enter the Account name: me@mydomain.com The one you entered when you created the mailbox on your site.
NOTE - it is the full email address

 Enter the Password: *******

The one you entered when you created the mailbox on your site
Make sure this option is checked: My server requires authentication Required when you send mail

Click Apply

 
Next select the Advanced Tab  
Check: This server requires a secure connection (SSL) This is what makes POP secure
You should see the port number, Incoming mail (POP3) change from 110 to 995
Click APPLY  
OUTLOOK EXPRESS - SSL SMTP
Click Tools -> Accounts select account to work with
Click the Advanced tab  
Check This server requires a secure connection (SSL) This is what makes SMTP secure
In the Outgoing Mail box, change 25 to 465 This is the SSL port. (Usually port 25 will also work)
Click APPLY  
Remember also the My Server requires authentication must be checked
OUTLOOK EXPRESS - SSL IMAP
From the toolbar, select Tools -> Email Accounts -> View or Change existing email accounts  
Select your IMAP account, then click Next  
In the new menu that opens, click on More Settings  
Select the Advanced tab  
From Advanced selections available, select the box for Incoming Server: this server requires secure connection (SSL). Port should change to 993 This is what makes it secure
Click OK, then click Next  
Select Finish  
THUNDERBIRD - SSL POP
Click Tools -> Account Settings -> Server Settings  
In the Server Name box, enter the hostname of the server. You must to enter the hostname of the server. (Not your domain name).
Check your Welcome email for the Hostname.
Enter the User Name: me@mydomain.com The one you entered when you created the mailbox on your site.
NOTE - it is the full email address
Under Security Settings, Check SSL Port number should change to 995.
This is what makes POP secure
 

IMPORTANT: Do not check Use secure Authentication

Check Check New Messages Every 30 minutes. Do not set too short. 30 minutes is fine. (If you POP too often, the server can ban your IP for a cool off period).

Check Automatically download New Messages

 
THUNDERBIRD - SSL SMTP
Click Tools -> Account Settings -> Outgoing Server (SMTP)  
Click Add (or edit if already there)  
Enter a Description like MyWebSiteServer This is arbitrary
In the Server Name box, enter the hostname of the server. You must to enter the hostname of the server. (Not your domain name).
Check your Welcome email for the Hostname.
Under Security Authentication, Check User name and Password This is for SMTP authentication and is required
Under user name, enter your email: me@mydomain.com The one you entered when you created the mailbox on your site.
NOTE - it is the full email address
Check the SSL box This is what makes SMTP secure
Click OK  


 

SEE ALSO
Beginners Guide, Web Tips, FTP Pictorial, FAQ, META TAGS, Copyright, Spam Mail, Security, Cpanel, New Site Checklist
 


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